Parts Management Coordinator - BarW

Department: Petroleum Operations
Employment Type: Full-Time
Requisition ID: 1058
Date Posted: June 2, 2025
Closing Date: June 16, 2025 or until filled

Bar W Petroleum & Electric is a diverse contracting and service company supporting two major industry sectors in Alberta B.C., Saskatchewan, NWT and Yukon, the Industrial/Commercial Electrical Industry, and the Downstream Petroleum Industry. Bar W has built a strong foundation of people, reputation, and integrity since 1988. Bar W is owned and operated by the United Farmers of Alberta since 2007.

Position Summary:

Reporting to the Service Operations Manager, the Parts Management Coordinator is to accurately requisition, purchase, logistically coordinate, expedite and receive materials required for projects and work orders working closely with Dispatch and Operations. This Parts Management Coordinator needs to provide exceptional customer service to our walk-in and call in orders.

Why work at BarW?

• Competitive compensation, annual incentive program and overtime eligible
• Employer paid benefits: health, dental, health care spending account, personal spending account (health and fitness) & more.
• RRSP program
• Paid vacation.
• Employee and family assistance program 
• Apprenticeship & education reimbursement program  
• Career progression with an industry leading team of experts
• Company/Personal safety program
• Employee discounts

What you will be doing?

• Responsible for requisition / reservation material purchases and inventory management. Work closely with Dispatch to ensure material accuracy and delivery. Optimize the material component of a job via working closely with project and service teams.
• Negotiate when required with vendors on price, quality and delivery of materials to meet installation/service schedule to maximize margin. Initiate material claims with vendors. Optimally manage materials and logistics costs in support of operations.
• Provide logistical coordination support with Dispatch. Technically receive materials at Warehouse. Ensure materials are technically acceptable for installation in relation to quality. Ensure materials are procured and delivered within budget.
• Ensure data entry is accurate; responsible for maintaining detailed incoming and outgoing freight log.
• Be prime contact for clients requesting parts via telephone. Assist in warranty claims on materials to vendors. Process client and technician phone and walk-in requests for parts.
• Responsible to read, understand and comply with UFA/BarW and client's Health, Safety and Environment Policies and Safe Work Practices and/or Standard Operating Procedures (SOP's).

Are you qualified?

• High school diploma, 5+ years’ experience as a buyer/logistical materials management.
• Parts Management Education experience as a buyer/logistical materials management is considered an asset.
• Must have experience working directly with vendors negotiating price, quality and delivery.
• Obtain more than 2 years of experience on estimating materials is an asset.
• Forklift experience is an asset.

This is a safety sensitive position. The successful applicant will be required to pass (negative result) a drug and alcohol screening test (includes cannabis) and criminal background check (if applicable) as a condition of employment.

#IND4

Diversity, Inclusion & Belonging

At UFA we care about the lives of our employees, members, customers, elected officials, and partners. This includes their whole selves and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse populations and backgrounds, where everyone can do their best work. In our world of agriculture, it takes time for growth, this is our seed to grow inclusion and belonging at UFA.

If you require accommodation in submitting this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to careers@ufa.com

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We thank all candidates for their interest, however only qualified candidates will be contacted for an interview.