Invoicing Administrator

Department: Petroleum Operations
Employment Type: Full-Time
Requisition ID: 822
Date Posted: February 24, 2025
Closing Date: March 10, 2025 or until filled

Position Summary:

Reporting to the Supervisor, Administration, the Invoicing Administrator manages and tracks work orders, safety sheets and invoices for projects. This role coordinates payment of invoices for sub-contractors and verifies for accuracy and administers revenue contracts and ensures billing is completed as per guidelines.

Why work at BarW?

• Competitive compensation, annual incentive program and overtime eligible

• Employer paid benefits: health, dental, health care spending account, personal spending account (health and fitness) & more.
• RRSP program
• Paid vacation.
• Employee and family assistance program 
• Apprenticeship & education reimbursement program  
• Career progression with an industry leading team of experts
• Company/Personal safety program
• Employee discounts

What will you be doing?

• Process all work orders and organize in database to ensure complete invoicing.
• Compile and complete all paperwork (task orders, safety work sheets, annual equipment compliance, purchase orders, work orders) for invoicing.
• Process invoicing for all work orders into applicable customers’ data base.
• Process POs from customers. Ensure pricing on invoices are correct according to contract.
• Manage hotel bookings for all field Service Technicians.
• Responsible to perform other administrative duties when requested.

Are you qualified?

• Office Administration diploma or equivalent experience.
• 3 to 5 years Accounts Receivable and invoicing experience.
• Proficient with Q&A database, Microsoft Office Suite, SAP.
• Experience in the electrical mechanical industry would be an asset.
• Previous experience with contract administration.
• Proficient people and communication skills.

#IND4

Diversity, Inclusion & Belonging

At UFA we care about the lives of our employees, members, customers, elected officials, and partners. This includes their whole selves and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse populations and backgrounds, where everyone can do their best work. In our world of agriculture, it takes time for growth, this is our seed to grow inclusion and belonging at UFA.

If you require accommodation in submitting this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to careers@ufa.com

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We thank all candidates for their interest, however only qualified candidates will be contacted for an interview.