Accounts Payable Analyst

Position Summary:

Reporting to the Supervisor, Accounts Payable, the Accounts Payable Analyst I is a key member of the finance team. The successful candidate employs a proactive and customer service focused approach to AP processing, preparing ad hoc reports, and resolving data integrity issues. The successful candidate will foster a team culture and maintain an environment of continuous process improvement and outstanding customer service. If you are energetic have strong excel skills, like collaborating with others and are good at managing multiple priorities and problem solving.

Key Responsibilities/Accountabilities:

The Accounts Payable Analyst I processes all invoices in a timely and accurate manner. Duties and responsibilities include but are not limited to:

• Administration of full-cycle accounts payable including verifying invoices for accuracy, obtaining approvals, coding invoices, and entering the various ERP systems (SAP, D365, FSM, Corcentric), for multiple companies and currencies.
• Match supplier invoices to receiving documents to ensure accurate and timely payments.
• Ensure authorization and backup documentation is obtained prior to processing in the system.
• Proactively manage vendor accounts including timely investigation and resolution of outstanding balances and reconciling items.
• Respond to vendor /consultant inquires, following up on any discrepancies.
• Cheque preparation, cheque cancellation, and stop payment requests.
• Electronic Funds Transfer preparation and processing.
• Processing journal entries, and reconciliation of relevant GL accounts.
• Review & Process Corporate credit card and follow up on missing support.
• Assist with review and follow-up of aged invoices.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Processes employee expense reimbursements by receiving and verifying expense reports, and ensuring approvals are attained.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Verify invoice accuracy, 3-way match to purchase orders, coding invoices and obtaining approvals.
• Reconcile invoices, intercompany transactions to ensure accuracy and completeness.
• Communicate with buyers, warehouse, and vendors regarding discrepancies.
• Support cross training of team members.
• Follow company processes and controls.
• Resolve issues, serve as a resource in troubleshooting complex matters and ensure that problems are responded to in a timely manner – know when to escalate.
• Provide excellent customer service to all stakeholders, including vendors, facilities, and colleagues.

Qualifications required for the position:

• Accounting diploma with a minimum of 3 years of progressive Accounts Payable experience, or equivalent.
• Strong interpersonal and communication skills for both internal and external customers.
• Detail oriented, analytical, self-motivated, critical thinker, organized, and collaborative.
• Proficient with Microsoft Office (Excel and Word).
• SAP and D365 experience an asset.
• Understanding of the procure to pay process.
• Proactive and self-directed with demonstrated ability to work independently and as part of a team.
• Ability to multi-task, meet firm deadlines, able to prioritize and effectively manage priorities.
• Able to work in a changing, fast-paced environment.