Operations Analyst - Expense Control

Department: Operations - Alberta
Employment Type: Full-Time
Requisition ID: 1852
Date Posted: June 18, 2026  
Closing Date: July 2, 2026 or until filled

Job Summary:

Reporting to the Manager, Operations, the Operations Analyst - Expense Control supports centralized operations across UFA’s network. The role supports operational processes, maintains documentation and records, prepares reports, and collaborates with internal stakeholders to ensure smooth day‑to‑day operations.

Responsibilities:

• Support general operational processes by coordinating activities, resolving issues, and facilitating communication among internal teams.
• Compile, maintain, and prepare operational data, reports, and documentation to support decision‑making and ongoing operational needs.
• Maintain and update operational records, documents, and reference materials to ensure accuracy and accessibility.
• Assist with monitoring process performance and identifying opportunities for operational improvement.
• Provide administrative support to operations leadership and contribute to cross‑functional coordination efforts.
• Analysts aligned to this specialty focus on centralized operational processes, transaction accuracy, and service compliance.
• Support the management of centralized service functions across multiple sites and jurisdictions.
• Own and maintain the cross-site RFID tag lifecycle, including registration accuracy, inventory validation, discrepancy reconciliation, and corrective action tracking.
• Standardize and support purchase order practices (service, stock, product, warranty/repair, recurring), including cycle time and first-pass match tracking.
• Oversee returns and case management processes, including daily triage of COR360 cases and escalation of exceptions.
• Compile and distribute recurring analytics related to purchase orders, returns, warranties, and transaction accuracy.
• Support AWSA audit readiness by coordinating documentation, readiness reviews, corrective actions, and stakeholder follow-up.
• Partner with Accounts Payable to resolve invoice discrepancies, credits, and disputes, and reduce exception aging.
• Support onboarding and upskilling of teams on standard processes, tools, and operational procedures.

Qualifications:

• Diploma or degree in Business Administration, Communications, Information Management, or a related field, or equivalent experience.
• Minimum 5+ years of experience in operations, administrative, or business support environment.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities.
• Effective written and verbal communication skills and the ability to work collaboratively with cross‑functional teams.
• Proficiency with standard office software; experience with data management, reporting tools, or ERP systems is an asset.
• Experience supporting audits, regulatory compliance, or licensing processes is considered an asset.
• Experience in operational compliance/transaction support is required.
• Accounts Payable or financial transaction experience is considered an asset.
• SAP experience is an asset.
• Advanced Excel skills; familiarity with Power BI or similar reporting tools is an asset.
• Experience with document management systems or intranet/content management platforms is an asset (for governance-aligned roles).

You and UFA. Let’s Grow Together.

UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing.

• A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
• Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results.
• Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
• We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.

Diversity Equity, and Belonging

At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact careers@ufa.com.

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We thank all applicants for their interest. Only those selected for an interview will be contacted.