Supply Chain Administrator

Department: Supply Chain and Distribution
Employment Type: Full-Time
Requisition ID: 1168
Date Posted: August 7, 2025
Closing Date: August 21, 2025 or until filled

Job Summary:

Reporting to the Supervisor, Supply Chain Planning, the Supply Chain Administrator provides administrative and purchasing support to ensure an efficient and organized workflow within the department. This role involves regular communication with operations and sales teams to address product and process inquiries. The Administrator oversees procurement activities, ensuring seamless purchasing operations, while coordinating with suppliers, tracking inventory, and supporting purchasing strategies to optimize costs and enhance supply chain efficiency.

Responsibilities:

• Execute Materials Requirement Planning and purchasing, ensuring timely procurement of materials within budget while maintaining optimal stock levels to support customer demand.

• Manage procurement and inventory movement activities by collaborating with operations and sales to ensure customers receive products efficiently and aligned with expectations.
• Oversee purchase orders and internal transfer orders, ensuring accurate delivery timelines to meet customer requirements.
• Administer vendor Incoterms and coordinate with Transportation to facilitate seamless inbound deliveries and backhauls.
• Work with Finance and Operations to investigate and resolve accounts payable discrepancies related to pricing, product shortages, and damaged goods.
• Escalate vendor performance issues to Product Strategy, addressing concerns related to on-time delivery and pricing while ensuring compliance with contract terms.
• Oversee product warranty claims, partnering with Operations and vendors to manage returns effectively while minimizing customer disruptions.
• Ensure strict adherence to UFA standard operating procedures and business processes to maintain service quality and operational integrity.
• Perform additional job-related duties as required, always prioritizing customer service and financial performance

Qualifications:

• Business diploma in agriculture or a related field considered an asset, or an equivalent combination of education and experience.
• A minimum of 2 years of experience in an administrative or retail field.
• High attention to detail and keen sense of urgency
• Strong organizational skills, with the capability to manage multiple priorities effectively.
• Proven ability to build collaborative, team-based relationships with internal stakeholders.
• Self-motivated, able to work both independently and within a team environment.
• Outstanding written and verbal communication skills, along with a strong aptitude for collaboration.
• Proficiency in MS Office, with experience in materials management, demand forecasting software, and data analysis tools.

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Diversity, Inclusion & Belonging

At UFA we care about the lives of our employees, members, customers, elected officials, and partners. This includes their whole selves and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse populations and backgrounds, where everyone can do their best work. In our world of agriculture, it takes time for growth, this is our seed to grow inclusion and belonging at UFA.

If you require accommodation in submitting this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to careers@ufa.com

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We thank all candidates for their interest, however only qualified candidates will be contacted for an interview.